Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong background in office management, project coordination, and executive administrative support. The Executive Assistant will play a critical role in ensuring smooth operations and effective communication within the organization.

Duties

• Provide comprehensive executive administrative support to the CEO, including calendar management and scheduling appointments.

• Coordinate and plan events and meetings for the CEO and other executives as needed.

• Manage correspondence, including emails and phone calls, demonstrating excellent phone etiquette.

• Maintain organized filing systems, both electronic and paper-based, ensuring easy access to important documents.

• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.

• Perform data entry and transcription duties with high accuracy.

• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management.

• Proficiency with Docusign and contract administration is a requirement.

• Conduct proofreading of documents to ensure clarity and professionalism before distribution.

• Serve as a point of contact for internal teams and external stakeholders, providing exceptional customer service.

• Support project coordination efforts by tracking deadlines, deliverables, and progress updates.